PRO COACH - Personal Trainer Notion Template

The All-In-One Personal Trainer Dashboard: Streamline Client Management, Deliver Better Coaching & Accelerate Business Growth

Includes lifetime support, step-by-step Quick Start guide, tutorial videos, and FAQs. Get started instantly with a free Notion account.

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1. Clients: Streamline your client management to scale your business effortlessly
2. Coaching: Deliver exceptional coaching with powerful automation tools, progress tracking & customization
3. Business: Elevate income with financial insights, lead management, and brand-building
   

PRO COACH is a 10-page customizable dashboard you can use instantly for your personal training. It's designed to be the ultimate tool, integrating your entire client, coaching & business management. Perfect for in-person trainers, offering mobile and tablet-friendly views, and online trainers who manage any number of clients and need a seamless way to assign and share customized coaching & plans.

PRO COACH also provides several business tools to manage leads, social media, finances, & more. Create a plan for your business or use any of the income/brand growth strategies provided, all aimed at expanding your personal training business. The better you can plan your business, the faster you'll see it grow.

The best alternative to expensive coaching apps and basic spreadsheets - upgrade to PRO COACH today!

This video was created using V6.0 of PRO COACH. Please see on the side and below for all the new features that have been added.

What's Included?

Client Tracking Made Easy

👥 Custom Client Dashboards
Create an exceptional experience for every client with personalized dashboards that capture their entire fitness journey. Track sessions, workouts, meal & Training plans, progress, goals, health history & more - all in one beautifully organized space. Each client gets their own customizable page that adapts to their unique needs and your coaching style, helping you deliver truly personalized training.

📆 Session Planning
Take the hassle out of scheduling with our integrated calendar system. Easily organize and schedule client sessions or meetings, sync with Google calendar, and keep detailed notes. Add progress pictures and set reminders, ensuring everyone stays on track and informed.

Enhance & Streamline Your Coaching

👩‍💻 Enhanced Coaching
Transform how you monitor client progress with comprehensive tracking tools all in one place. Track everything from diet adherence to strength gains, cardio performance to body measurements. Keep all your clients' goals, targets, and progress organized on one accessible page where you can collaborate effectively and celebrate their wins together.

📊 Fitness Tracking
Take the guesswork out of client progress with our powerful tracking system. Monitor exercise performance, identify weak muscle groups, and make data-driven training decisions. Our advanced fitness tracker table lets you:

• Track session-by-session improvements in reps, weights & volume
• Monitor long-term progress from starting point to current
• Spot trends and patterns to optimize training plans
• Measure work volume, efficiency, rounds, RPM, time, strength & more

✅ Workout & Recovery Builder
Design custom workouts with our extensive exercise library or add your own. Store videos, photos, and detailed form notes for each movement, ensuring clients have everything they need to succeed. Create client-specific workouts targeting unique goals, and choose from multiple formats:

• Regular strength training
• High-intensity intervals
• Timed circuits
• AMRAP challenges

🏃‍♀️ Training Plans
Ditch spreadsheets for seamless plan creation. Design and share customized training programs directly with clients. Track workouts, recovery routines, timelines, objectives, and progress notes—all in one place. Categorize plans by specific goals like weight loss or muscle gain, then instantly assign them through client portals. Create once, use everywhere—maximizing efficiency while maintaining coaching consistency.

🥙 Nutrition / Meal Plans
Deliver precision nutrition coaching instantly with our advanced meal planning system. Calculate personalized calorie and macro targets based on client goals. Create meal plans effortlessly using our pre-loaded ingredient database with automatic macro tracking. Assign custom plans complete with meals, ingredients, and instructions. Transform nutrition coaching with accurate, instant macro calculations—no expert knowledge required.

Track, Plan & Build Your Business Faster

🏦 Finance Tracker
Manage all your client invoices, package sales, and subscription payments in one place. Visualize monthly income and expenses with built-in Notion graphs, giving you crucial financial insights to accelerate business growth.

🧲 Growth / Leads
Unlock proven growth strategies, AI tools/prompts and lead magnets to expand your client base, brand, audience and income streams. Track all your leads to ensure you never miss an opportunity, and analyze which offers resonate most with potential clients.

📢 Social Media Manager
Build your brand and share your client success stories. Track your following across your different socials and organise your posts to ensure you're consistently growing your audience and brand.

🧠 Upskilling & Resources
Access 25+ training resources to continuously expand your personal training expertise, from rehabilitation to marketing. Use Notion as a centralized knowledge hub, tracking your skill development as you gain more experience.

User Friendly

💡 Navigation & Tutorials
Easily find your way around with the top menu. Utilize the Wiki, tutorial videos, and helpful tips in each section when you need support.

📒 Quick Start Guide
A detailed step-by-step setup guide gets you up and running fast, whether you're new to Notion or an expert user. This template is designed for maximum accessibility and customization.

📱 Mobile & Tablet Ready
The free Notion app allows you to manage leads, take notes, access files, and complete workouts on the go. The dashboard also includes a tablet-optimized layout.

Fully Customizable to Your Needs

✏️ Page Layouts
All pages are easily customizable, allowing you to modify the layout and adjust information effortlessly. Save time with auto-updating page templates—every change you make instantly applies to new clients, plans, and pages, streamlining your workflow. You can also remove stats, pages, or sections that aren't relevant, ensuring the dashboard contains only the features you need.

🎨 Brand Colors

Make it your own by adjusting the template style and colors to match your brand. Add your logo and leverage Notion's robust customization options. We've also included a range of different coloured covers you can switch out instantly.

Also Included...

🌟 Continuous Improvement
I'm committed to your success. As Notion releases new features, you'll receive updates, ensuring your template has the best tools available. Check on the right to see what was included in the latest version. Personal trainers using PRO COACH also email and use a survey to submit suggestions for new additions which we frequently add in.

💨 Quick-Action Buttons & Stats
Quickly complete a number of actions from the Home or Mobile view using the 11 Quick-Action buttons. Add new leads, create workouts, and organise posts with 1 click.

See useful stats on your clients, leads, finances, audience and upcoming sessions.

Why Coaches Of All Types Love PRO COACH

Why Choose Notion?

• 🆓 No Subscription Fee: Enjoy lifetime access to all features with a free account, including future updates.
• 💻 Cross-Device Compatibility: Seamlessly sync your work across your laptop, tablet, and phone.
• 🎨 Fully Customizable: Create personalized dashboards tailored to your clients, coaching style, and brand.
• 📦 All-In-One Solution: Manage everything in one place—from planning workouts to running your entire business.
• 🤝 Client Collaboration: Share pages with clients so they can log their progress, complete workouts, and view notes and feedback.
• 📈 Scalable: Easily expand as your business grows—add unlimited clients, training programs, meal plans, and trackers.
• 🎥 Rich Media Integration: Embed exercise images, video tutorials, progress photos, resource links, and more—something spreadsheets can't offer.
• 📚 Knowledge Base: Store educational materials, workout notes, and resources. Build up your skills and knowledge as a personal trainer to upgrade your coaching and client progress.

How Does It Work?

1. Add The Template To Notion
   • Follow the link to the Notion template (If you don't have a Notion account, sign up for one for free). Duplicate it to your workspace.
   • Explore the sections. A video tutorial is attached, as well as written instructions and tips for each section. You can use the extensive WIKI section if you need help or want to find ways to enhance the template further.
2. Add Or Import Your Clients Over
   • Import your existing clients and add their goals, plans and information.
3. Edit The Template
   • Make changes to the color, design, and layout of any of the pages or sections easily. Add your brand logo, colors and banners.
4. Start Creating Your Training Plans
   • You can instantly start creating your training plans using the exercises and stretches already added. Label and organise these and share the page link with clients when they're ready.
5. Plan Your Business Growth
   • Track your business, marketing and leads all in one place. Use any of the growth strategies or design your own and work towards increasing your brand and income.
6. Integrate With Other Apps
   • Integrate different Notion widgets and compatible applications such as Google Calendar to get even more value out of the template. No subscription payments, so you can continue building your coaching and brand at no extra cost.

Frequently Asked Questions

1. What is Notion?
   Notion is a free user-friendly productivity software that combines note-taking, task/project management, and collaboration tools into one platform. This product offers a carefully designed template you can use immediately for yourself.
2. I'm new to Notion, will I be able to use it?
   A lot of effort has been put into making the product as usable and easy to understand as possible without sacrificing any of the capabilities or features. After purchase, you get access to a detailed setup guide that covers how to use all the pages and the tools available. So even if you're new to Notion, you can hit the ground running. Plus, you get access to lifetime support if you still have questions.
3. How will I receive the product?
   After you purchase, you will have access to a link that sends you to the template. You can then duplicate it into your workspace to start using it for yourself.
4. Do I need to be on a paid Notion plan to use this?
   No, you can use every aspect of this template with a free Notion account.
5. What can I do if I think something's missing in the template?
   I'm striving to build the perfect Personal Trainer product possible that covers all areas and is easy to understand and use. If you think something's missing, email me or use the embedded survey and I'll update the product for FREE! We've released multiple new versions using the ideas and feedback from customers, and every new customer brings their own unique experience and coaching styles we can use to continue to enhance the product for everyone.
6. Is the template worth the price?
   PRO COACH isn't just a Notion template, it's a replacement for monthly subscription apps that can charge over $100 /month that don't cover all areas, don't integrate and/or charge you more based on the number of clients you manage, PRO COACH offers a single payment solution that gives you unlimited clients, lifetime access, covers all areas, and is fully expandable and customizable.
7. Can I make changes to this template?
   Instructions are provided so you can easily make any changes to the template design or layout. Add your branding and customize it to suit your preference so you get the most value and use out of it. I also like to collaborate with personal trainers who download PRO COACH to help them design a better-suited dashboard for their needs. I get to help you build a better product and you give me ideas and inspiration on how to make the product better for everyone else! Win-Win.
8. Who are you?
   I am Harrison, a certified and recommended Notion Creator. I've built more than 20 products that have helped over 3000 people improve their health or wealth through Notion. I'm in the top 0.5% of all creators and I'm also the highest-ranked creator who specialises in fitness and health Notion setups.
9. Can I become an affiliate?
   Yes, fill out this form if you're interested.
10. Any more questions?
    Have questions or need assistance? Don't hesitate to reach out. You can message me on X or drop me an email at harrisonwallace1@outlook.com

Harrison from NotionByHarrison

Visit Me Here: Website | Templates | X | Instagram | YouTube